Tuesday, September 18, 2018

Approve YouTube Videos for Students

Videos can be great instructional resources and YouTube hosts one of the most extensive video libraries. As a Google Suite for Education district, we place account restrictions on our end users for safety. As staff members, you have "unrestricted" access to YouTube with the exception of what our Securly filter blocks for content. Our elementary students have "strict" access to YouTube and middle school and high school students receive "moderate" access to YouTube content.

These restrictions sometimes block videos that are educationally appropriate. To have videos unblocked in the past, teachers would have to contact our technology department to approve the videos. This year, we have made a change in our management console to allow verified Google Classroom teachers to approve videos for student access to minimize any delays in access to resources.

To approve videos, follow the steps below. If you already use Google Classroom, you may skip the first step.

  1. Join Google Classroom by following the prompts here. The technology department will have to verify you as a teacher, so they may be a short delay after this step.
  2. Open YouTube signed into your district account.
  3. Under the video there will be a blue bar that either says the video is "approved" or "not approved" for msd.k12.wi.us. There is also a button that allows you to "Approve" or "Remove" the video for students. Once a video is approved, it is viewable by ALL students. 




If you've started your own YouTube Channel to share instructional resources or have an educational channel that your trust and use as a common resource, you may want to approve an entire channel for students.

To approve an entire channel follow these steps.
  1. Click on the channel's icon below the video. This will take you to the channel's homepage.
  2. A blue bar will appear on the channel's page, click "Approve" to grant access to ALL videos on this channel.
If a video is still blocked for students after you approve it, it is most likely being overridden by our Securly web filter. In these rare cases, you will need to reach out to the tech department by submitting a tech ticket with a direct link to the video.

Wednesday, September 12, 2018

Avoiding Malware

Avoiding Many Types of Malware

From the desk of Thomas F. Duffy, MS-ISAC Chair
Every day as we use our devices, browse the Internet, and open emails, we are also exposing those devices to potential malware (malicious software). Malware is any software that is designed to cause damage to and/or unauthorized access to devices or networks. Malware comes in many forms, all of which can have negative effects on your device and for you. With a little extra vigilance, and some good habits and practices, you can greatly reduce your likelihood of having a device infected with malware and can minimize the impact to your device, data, and life, in the event that it does become infected. Below we will explore a few common types of malware and their impacts, as well as some tips and practices that can help you as you go about your connected life.

Common Types of Malware and Their Effects

Ransomware – Ransomware is malware that stops you from being able to access your files, usually by encrypting them, and then requests payment to decrypt the files, restoring your access. Most commonly, ransomware asks for payment in bitcoin, which is a popular cryptocurrency. Unfortunately, paying the ransom does not guarantee restoring access to your files.
Trojan Horses (a.k.a. trojans) – This malware takes its name from the classic story of the Greek army sneaking soldiers into the city of Troy hidden inside a large wooden horse. Trojans of the malware variety behave in much the same way, by appearing to be legitimate apps or software that you want to install. Some trojans allow an attacker full access to your device, others steal banking and personally sensitive information, and others are simply used to download additional malware, like ransomware.
Keyloggers – This type of malware records your keystrokes and sends them to a cyber threat actor, giving them access to your usernames, passwords, and any other sensitive information you have entered using your keyboard. With this information, the cyber threat actor can access your online accounts or commit identity theft.

Tips and Practices for Avoiding and Surviving a Malware Infection

  • Update and patch your devices and software. Vendors release updates and patches in order to fix security issues, not just to fix functionality! Many types of malware can be foiled by keeping your software up-to-date by accepting the updates when you get a notice about them.
  • Never click suspicious or untrusted links. Even if the URL comes from a company or person you know, it is always safest to manually type in their URL. At the least, hover over the link to discover where it’s really sending you, as some malicious actors send emails that look convincing. This advice is also true for links in emails, documents, and on social media platforms, as malicious links are commonly posted to such sites. For more information on spotting suspicious emails and checking URLs, head to our past newsletter on this topic.
  • Only download from trusted sources. When looking to download an app or software, only do so from a trusted vendor or source. On mobile devices, ensure that you only download apps from the Google Play store and Apple App Store, which are the trusted sources for Android and iOS devices.
  • Backup your data and be sure the backups are good! Backing up your data, whether by doing a complete backup of your whole device or just key files, is the best way to protect those important files and pictures against ransomware and other data loss. For best practices and more information on backups, please reference our recent newsletter on this topic.
  • Use antivirus and other protective software on your device. If your computer or router has built-in protections like antivirus or a firewall, ensure you have those enabled. Otherwise, buy or download an antivirus product from a trusted vendor. This is important for both your computers and your smartphones!
  • Configure your devices with some security in mind. By setting up your devices with some basic security settings enabled, you will not only protect against some malware, but against other forms of malicious activity and access. For tips on configuring your devices, please see our past newsletter on this topic.

Tuesday, September 4, 2018

Adobe Flash Player Update Scam

There is a deceptive "Adobe Flash Player Update" pop-up designed to install adware on your computer without your permission. The download allows nuisance online advertisements to appear and collect information.

If you use Google Chrome, the Adobe Flash Player automatically updates and you will never need to do an install. When in doubt about a pop-up requesting to install an update on any website, close the window and navigate directly to the official company website to complete the task or call our help desk for assistance.




Tuesday, August 28, 2018

Update Your Staff Directory Profile

One of our district goals is to make sure our website stays up-to-date. The staff directory is one of the most accessed areas of our site and we need your help in making sure your profile is current. Please take the time to login and add or review your information based. Use this punch card (checklist) to make sure you have included all the required content. To assist in the process, there is a step-by-step written guide and a video tutorial.


Please make sure your staff profile is updated by September 21. Thank you for updating your contact information to help our families reach you.

Tuesday, August 21, 2018

Clevertouch Resources

We are excited to be piloting Clevertouch interactive panels this school year. We have at least one board at each building to be used in classrooms throughout the school district. They operate without needing a projector which means no shadows or bulb replacement. The boards also have an easy to use menu that functions like tablet devices and phones you use. You don't even have to hook up a computer to use it, though you can. Here are some written resources from Clevertouch to get you started with the board for the start of the school year:
If you prefer to see the board in action, Birmingham Public Schools created a video tutorial series on using the Clevertouch boards. Check out their list of video tutorials:
Most of the Clevertouch boards are mounted on Copernicus iRover2 carts that are adjustable for younger students or for accessibility by using the remote stored on the back of the cart. The carts also have a laptop tray that can be setup in a few different locations on the cart. The cart also has protective arms that help protect the screen and make transporting the cart safer and easier, a built in power strip to keep cords organized, and brakes to ensure the cart stays in place. The storage tubs at the bottom of the cart help keep track of the flat panel remote, cleaning cloth, cords, and adapters that should remain with the device. 
               
I would be happy to come out to buildings to do a demo/training upon request. To setup a building demonstration, please email or call me with a day of the week and times that work well for you.

Tuesday, August 14, 2018

Mobility Print

Google’s cloud print can be slow and unreliable, so we are moving to Mobility Printing on our Chromebooks. See the directions below for using Mobility Print.

Click print on your document and the following print dialogue box will open.


Select the desired printer from the list and sign in to print. Staff usernames are first initial and last name (ex. kkrueger), student usernames are their login numbers (ex. 19000) and passwords are synced from computer/email credentials. You will have to sign into each printer you use every 60 days.



Tuesday, July 17, 2018

Sun, Sand, and Cybersecurity


From the desk of Thomas F. Duffy, MS-ISAC Chair
This month, in partnership with the National Cyber Security Alliance, we aim to provide some valuable tips on staying cyber safe while heading on a summer vacation. Whether you are out exploring or relaxing, it is important to strive to be as secure as possible with your digital devices and information. Unfortunately, travel can open you up to different points of vulnerability compared to normal everyday use at home, and we don’t just mean accidentally going swimming with your cell phone. You see, while traveling you are operating outside of your normal, safe routines. This means using your devices on different networks and putting them down in different locations, including under your beach towel while swimming. By following some smart practices, you can connect with greater confidence during a summer escape.

Getting Ready to Go:

Avoid mayhem and make magical family memories by taking a few simple cyber safety steps before you head out of town. The goal here is to prepare your devices for travel and to keep them from being used against you.
  • Keep a clean machine: Before you hit the road, make sure all security and critical software is up-to-date on your mobile devices and keep them updated during travel. These protections are your best line of defense against viruses and malware.
  • Lock down your login: Your usernames and passwords are not enough to protect key accounts like those you use for email, banking, and social media. Fortify your online security by turning on multi-factor authentication, commonly referred to as two-factor authentication, when available. This typically pairs your username and password (i.e. something you know) with a message sent to your phone (i.e. something you have) or your fingerprint (i.e. something you are).
  • Password protect: Use a passcode or security feature like a finger swipe pattern or fingerprint to lock your mobile device. Also set your screen to lock after a short period of time by default. If you do choose to use a finger swipe, make sure it has at least one turn (preferably two) and that a pin code has at least 6 numbers!
  • Think before you use that app: New apps are tempting! It is important to always download new apps from only trusted sources like the Apple App Store or the Google Play Store. Additionally, consider limiting your apps access to services on your device, like location services.
  • Own your online presence: Set the privacy and security settings on social media accounts, web services, and devices. It is okay to limit how and with whom you share information – especially when you are away.

While on the Go:

Once you and your gang are at your destination, you are in new territory and are facing new potential cyber threats. Here are some ways you can keep up secure practices while out and about.
  • Get savvy about what you do on other peoples’ Wi-Fi and systems: Do not transmit personal info or make purchases on unsecure or public networks. Instead, use your phone carrier internet service for these needs. For laptops/tablets, it is easy to use your phone as a personal hotspot to surf more securely using carrier data. Also, never use a public computer or device to shop, log in to accounts, or do anything personal.
  • Turn off Wi-Fi and Bluetooth when idle: When Wi-Fi and Bluetooth are on, they may connect and track your whereabouts. Only enable Wi-Fi and Bluetooth when required, and disable your Wi-Fi auto-connect features.
  • Protect your $$$: Be sure to shop or bank only on secure sites. Web addresses with ‘https://’ and a lock icon indicate that the website takes extra security measures. However, an “http://” address indicates your connection is not secure (not encrypted) and you should not transmit payment or sensitive information over to such a site.
  • Share with care: Think twice before posting pictures that signal you are out of town. Knowing you are away from home is a great piece of information for a criminal to have and they may target your home for physical crime. Also consider limiting your social media apps’ access to location services on your device, and omit location information while making your posts and sharing your pictures.
  • Keep an eye on your devices: Laptops, smartphones, and tablets are all portable and convenient, making them perfect for a thief to carry away! Keep your devices close to you and hold onto them if strangers approach you to talk, as a common scam consists of a stranger distracting you and placing a map or newspaper over your device and walking away with it when finished talking.
  • Know your destination’s laws: If you are heading out of the country, check up on any specific laws on internet and device usage. Additionally, bring as few devices as possible and consider using a device specifically purchased for international travel.
Armed with these tips and practices, you should have a happy and cyber safe vacation ahead of you. To learn more about staying cyber safe and secure while travelling, head to the MS-ISAC’s Security Primer covering this topic. For more information on NCSA, including countless resources on staying cyber secure, please visit staysafeonline.org.